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Online Constellation Tutorial

with MIRO & ZOOM

or how to use the MIRO whiteboard as constellation tool

with the ZOOM video meeting application

by Nursel Arslan

Welcome! The intention of this page is playfulness and I would like to invite you to consider the elements presented here like a board game and have fun with it.
It is easiest to view this step by step guide on a laptop or tablet screen. On the top right corner, you can switch on and off the MENU for this page for easier navigation and orientation.

In this tutorial, I will explain how to use the MIRO whiteboard for an online interactive constellation. The MIRO whiteboard can be accessed by all your participants by sharing the link to the whiteboard. It means they can move their own figures.

I decided to go this way instead of using figures or sharing my screen to give all representatives the ability to participate actively instead of just watching a screen.

Sharing my screen with everyone and allowing them to remotely move figures around on my screen came with some technical issues such as slower bandwidth and privacy concerns.
I researched a few online tools and chose MIRO because it is for free, you can upload images of your figures, you can turn the figures around and an unlimited number of people can access the whiteboard simultaneously in real-time.

MIRO can be accessed through your website browser, no download and installation needed, only sign up with google, facebook or email account necessary, and most importantly it’s for free! (Disclaimer: I am not getting paid from Zoom or MIRO for this tutorial. I do this voluntarily because sharing is caring.)

As a facilitator, you will need to :

  • download & install Zoom
  • get a paid upgraded account with Zoom because calls for the free basic account are limited to 40 minutes
  • create a free account on MIRO
  • create a whiteboard on MIRO
  • download the figures I created and upload them to the whiteboard or use your own
If you are already familiar with Zoom or use a different video call application you can just skip the next part and jump to MIRO intro here.
Please let me know if anything is unclear in this tutorial and I can add it. For this reason I will keep this tutorial as online version only to keep it up-to-date. Thanks!
In the image shown above, you see the MIRO whiteboard in browser window next to the Zoom application window.
You can use it with any video call application such as Skype, Microsoft teams etc. I am explaining MIRO in combination with Zoom because that is how I’m using it.

Nursel Arslan Therapies & Artwork
Graphic & Web Design for your business www.nurselarslan.de

feel free to get in touch via email form at the bottom or click here

ZOOM

You need to install the ZOOM app on your desktop, tablet or phone. You can download the desktop app here: https://zoom.us/download (Zoom Client for Meetings)

Zoom has great video tutorials on how to use Zoom on their website. I recommend watching them if you are new to Zoom. Here are some tutorial options:

  1. Getting started video tutorial 30 min. (click here) or via Youtube below (availbale in english, german, spanish, french, portuguese, korean and chinese)
  1. Or you can look at the step-by-step guide:
  1. If you want to give participants the option to run Zoom on their web browser (Chrome only) without having to install the Zoom app, you need to do this: Show a “Join from your browser” Link (click here)
  1. More detailed recorded video tutorials: Live Training Webinars (click here)

Nursel Arslan Therapies & Artwork
Graphic & Web Design for your business www.nurselarslan.de

feel free to get in touch via email form at the bottom or click here

MIRO Intro

The one great thing about this whiteboard is that it can be accessed by all participants via web browser and there is no need to download it. You just need to sign up for an account on www.miro.com (click here), create a whiteboard, upload the figures and invite your participants by sending the link to the whiteboard just like you would send them the link to the Zoom video conference.

MIRO has just like Zoom many great video tutorials. I share here the links to the ones that I found useful and also show a step-by-step image tutorial for creating and using the whiteboard for a shared constellation further below (MIRO Tutorial).
But I would recommend watching the video tutorial, either way, to get used to the look and the feel of MIRO.

 

  1. Below is a 27 minutes tutorial that starts 13 minutes in from the MIRO youtube channel (click here)
  1. Please watch the  MIRO short tutorials (click here). They are each 2-3 minutes and cover:
  • Board Basics (1/4)
  • Collaboration (2/4)
  • Navigation (3/4)
  • Sharing Boards and Staying Organized (4/4)

Nursel Arslan Therapies & Artwork
Graphic & Web Design for your business www.nurselarslan.de

feel free to get in touch via email form at the bottom or click here

MIRO Tutorial

1. Sign up for a free MIRO acount
2. Set up a team, you only need to fill out the team name field. You can skip the “invite teammates” step.
3. Next, you will see this pop-up. Just click on the light grey cross (x) at the top right corner outside of this pop-up or just click anywhere outside of this pop-up on the right or left and it will disappear.
4. This is the actual MIRO whiteboard you will be using.
5. To rename your whoteboard click on My First Board

6. Click on the Settings icon in the top right toolbar.

7. Settings are activated when there is a blue checkmark next to it. Click on them to deactivate and the blue checkmark disappears. Deactivate the following setting by clicking on them:

  • Follow all threads
  • Snap objects
  • Show grid
  • Collaborator’s cursors

8. Toolbar and some tools you will need: a. the arrow is the tools to select the figures and is active when it’s blue. If it’s black your mouse cursor looks like a hand and will move the whiteboard instead of figures. The shape tool and upload function will be explained later.

9. The toolbar in the boom right shows usually the size of the whiteboard in percentage (100% is the default setting). Move your mouse over the percentage and more option will open. The important one is fit to screen. It shows all objects on the white board if something moved out of sight.

10. You can also use shortcuts to access tools. When you are in the browser window of the whiteboard click the key of the letter V or H on your keyboard to switch between the select tool and hand tool.
The letters are shown in capital letters here because they refer to the keys on your keyboard which show all letters in capitals.
Here is an overview of shortcuts you can use (click here).

Fit to screen shows all objects on the whiteboard and is the one I would recommend using.
The shortcut is:
Mac user:
Cmd + 1 = zoom to fit
Windows user:
Ctrl + 1 = zoom to fit
(press both keys on keyboard)
This is also important for your participants to know.
Other shortcuts for increasing or decreasing the whiteboard size:
Mac user:
Cmd + = zoom in
Cmd  = zoom out
Cmd + 0 = zoom to 100%
Windows user:
Ctrl + = zoom in
Ctrl  = zoom out
Ctrl + 0 = zoom to 100%

11. Download the ZIP file for the figures (click here). Unzip the folder, click My device and upload the figure.PNG files to the whiteboard.

 

12. The uploaded figures will sit on each other.

13. Organise the figures manually or use the align objects function:

  • select all figures (Cmd + A or Ctrl + A)
  • or as shown in the video next:
    1. choose Select on the toolbar (press the key V on your keyboard)
    2. click on the board and drag the selection field across the needed objects

Another option if you use a mouse is hold down Shift, click on the board and drag the selection field across the needed objects

Additional figures are available upon request and in exchange for a minimum contribution of 15 British Pounds.

All of the contributions will go to KIVA (www.kiva.org), a non-profit organisation that is helping people & communities around the world with micro-loans who don’t have access to banks or financial services.
You can see me lender profile here: Nursel on KIVA

Nursel Arslan Therapies & Artwork
Graphic & Web Design for your business www.nurselarslan.de

feel free to get in touch via email form at the bottom or click here

14. As shown in the video above here is the description as an example how the figures can be organised: select all figures, click on the align objects icon, click the align vertically icon. Move the figures on each end a bit further to left or right, select all figures, click align objects icon, click distribute horizontally icon. Or how ever you wish to organise your figures ?.

Lock sign: if you click on the lock for any object on the board, the object will be locked and won’t move.

 

15. To create a sense of room in which the figures can move around on the whiteboard you can add a rectangular shape. Click on the shape icon on the toolbar as shown in step 5, or just press the key S on your keyboard. Draw the shape across the board. To make sure that the rectangle doesn’t move around lock it (see step 14). You can see it in the next video below.

Note: if choose the shape form and just click anywhere on the board a rectangle will be automatically added and you can resize the shape by moving the corner handles of the rectangle (indicated as white dots).

When setting the shape of the rectangle please keep in mind that the browser window needs to be minimised to allow the zoom to be visible next to it when you hold the constellation.

16. Send the rectangle back by clicking on the red dots next to the lock symbol and click Send backwards. If you can’t see them select the rectangle and toolbar will we visible on top of the rectangle.

 

Lock the rectangle by clicking the lock. This will prevent the lock from being moved around.

 

17. You can also add text to the figures to describe their role in a constellation.
Activate the text tool by pressing the key T on your keyboard or clicking the Text icon in the toolbar (see step 8).

Click on the board and drag over the figure to create a text field. Type in text. Align the text centred as shown in the video. Select the figure and text and click the group icon.
Please watch the video posted next.

18. It is possible to set the start view for everyone invited to the board. This means you can set the default display of the whiteboard for everyone.

19. Invite your participants by clicking on the SHARE button in the top right. The easiest way is to send the invite link. The link should be set on can edit for everyone to be able to move the figures.

Nursel Arslan Therapies & Artwork
Graphic & Web Design for your business www.nurselarslan.de

feel free to get in touch via email form at the bottom or click here

Other Practitioners and tools for online constellations are Online Fields and ConstellOnline

Some tips for you and your participants

  • charge your laptop, tablet or phone
  • make sure your operating system and all apps are up-to-date
  • check your internet connection
  • have tissues ready
  • make sure that you have a quiet room for yourself

Issue that can arise and what to do

  • if someones zoom audio breaks up or the video keeps freezing, it can help to switch of the video as long as they can still see the whiteboard and access it and hear everyone
  • another solution can be to use the phone for zoom and laptop or tablet for the whiteboard (zoom app for iphone or android available)

If you feel that this tutorial is helpful and you would like to contribute an energy exchange please feel free to follow the button below. It will take you to my Paypal page.
All of the contributions will go to KIVA (www.kiva.org), a non-profit organisation that is helping people & communities around the world with micro-loans who don’t have access to banks or financial services.
You can see me lender profile here: Nursel on KIVA
Thank you for your support!

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